Smarthurst Street, 
London
PO Box 5674
<Insert date field here - use DD/MMMM/YYYY format>
<Insert EmployeeID here>
<Insert ForeName and Surname fields here>
<Insert address fields here - use one field per line>

Dear <Insert ForeName here>,
I write to confirm that you have been appointed Regional Manager for the <Insert Region here> venues. You will be responsible for liaison with <insert number of venues field here> venues.
As we hope to extend our range of venues in your region, I would be grateful for your ideas during the meeting next week.
<Insert Photo ID conditional field here>
Kind Regards,

Hal Itosis
(Tour Exec)